login


Google Sign inLinkedIn Sign in

Don't have an account? 

10 simple ways to make meetings more effective

Meetings
Productivity
Motivation
Team processes

18 December, 2018

Bruno Miranda tells us 10 ways to make a meeting more effective.

Problem

Most people don't particularly enjoy team meetings. Rather than attempt to eradicate meetings, there are ways to make them more effective for everyone involved by adopting a few simple practices. The goal is not to diminish important conversations, but instead to make meetings more effective for everyone involved.

Actions taken

1 - Provide a meeting agenda when scheduling and define a goal. This helps everyone involved come prepared. 2 - Send out all meeting documentation at least 24 hours before the meeting to make sure everyone comes prepared to contribute. 3 - Respect everyone's time by starting meetings on time and not going over the end time you have set. 4 - Consider scheduling a meeting with fewer people. This will make the meeting and project more successful 5 - Take meeting notes and send them to all participants to help them stay organized and increase the value of the meeting. 6 - Define expectations for the meeting ahead of time so the participants know what to bring. 7 - If you have remote participants, make sure to speak up and mind the location of the microphone. Remember to ask for their opinions throughout the meeting. Also, be mindful of time zones. 8 - Be mindful of the maker vs. manager schedule. Make sure the meeting is actually necessary prior to scheduling it. 9 - Discuss with the organizer before adding additional attendees. It may be well intended but it may not make the most sense to have them there. 10 - Help retain technical clarity. When fleshing out technical details with an engineer, ensure the same engineer joins subsequent meetings on the same topic to aid against loss of technical information.

Lessons learned

These ten things should help make meetings be more fruitful for everyone involved. Source: https://blog.brunomiranda.com/10-simple-ways-to-make-meetings-more-effective-d440a402e5b7


Related stories

What We Learned From Running Open Spaces
30 June

Jeff Foster, Head of Product Engineering, highlights key learnings from his experience of running open spaces and if and how it contributed to an increase in innovation.

Company Culture
Productivity
Impact
Jeff Foster

Jeff Foster

Head of Product Engineering at Redgate

Some Ideas for Breaking Down Silos In Your Organization
30 June

Jeff Foster, Head of Product Engineering, shares how he managed to break down silos in his organization by encouraging their employees to choose their own team.

Team reaction
Managing Expectations
Company Culture
Internal Communication
Collaboration
Productivity
Reorganization
Jeff Foster

Jeff Foster

Head of Product Engineering at Redgate

How to Identify Root Cause of an Application Failure
30 June

Murali Bala, Director, Software Engineering at Capital One, outlines how he applied a root cause analysis to fix a recurring outage of their website.

Dev Processes
Leadership
Productivity
Murali Bala

Murali Bala

Director, Software Engineering at Capital One

Challenges of Migrating Old Legacy Software
27 June

Tim Olshansky, EVP of Engineering at Zenput, explains all the challenges of migrating legacy software to the cloud emphasizing the importance of identifying the riskiest things first and applying small, incremental changes.

Dev Processes
Productivity
Tim Olshansky

Tim Olshansky

EVP Engineering at Zenput

Creating Psychological Safety and Why It Matters
25 June

Elizabeth Daggert, VP of Engineering at GuideSpark, explains what Psychological Safety is in the workplace and how it enables a culture of engineering excellence.

Company Culture
Productivity
Elizabeth Daggert

Elizabeth Daggert

VP Engineering at GuideSpark

You're a great engineer.
Become a great engineering leader.

Plato (platohq.com) is the world's biggest mentorship platform for engineering managers & product managers. We've curated a community of mentors who are the tech industry's best engineering & product leaders from companies like Facebook, Lyft, Slack, Airbnb, Gusto, and more.